MAPPS is the host of the Geospatial & Engineering International Conference: Entering and Expanding Global Business Opportunities (the Conference). MAPPS continually strives to maintain the high quality of its conference programs. The following guidelines are provided to speakers at the Conference on behalf of MAPPS to assure the most effective presentations, the greatest benefits to both the speakers and the audience, and to enhance the efficiency and quality of the conference.
The objective of sessions at the Conference is to provide information and practical knowledge to enable firms to export their services, data and products to overseas clients. The Conference will feature agencies and organizations that finance, procure, coordinate, and manage geospatial and engineering projects outside of the United States with presentations on their programs, budgets, and requirements, and procurement procedures. Agencies that assist U.S. companies with exporting will inform firms of services available to assist with expansion into the global market. Presentations should contribute to the body of knowledge of the conference. Consequently, presentations should not be overt sales pitches or advertisements. Speakers should not invite or solicit sales. It should be up to the audience members whether to choose to discuss sales with the speaker on an individual basis during other appropriate social events at the conference or after the conference. The exposure speakers receive from being in front of the conference participants, and the ability to present before the most influential leaders and experts in the private geospatial and engineering community, combined with the publicity the Conference generates, provides speakers a significant and marketing opportunity. Thus the content of their presentations should adhere to the standard of professionalism suggested herein.
Speakers are urged to be mindful and respectful of the time frame assigned to his or her presentation. Speakers should plan to rehearse their presentations in advance to assure they effectively and efficiently cover the desired material in the time allotted. An electronic timer will be clearly visible on the podium/lectern. The red light indicates expired time. If necessary, the Program Committee Chair may take action to end presentations abruptly to allow for the progress of the program.
It is MAPPS custom to post all presentations on the MAPPS web site for reference. Speakers are requested to agree with this policy and make their presentation available to the MAPPS staff for this purpose. Presentations should be in commonly available, Commercial-Off-The-Shelf software in order to facilitate its posting on the web site and the ease of use by the members.
Presentations shall be provided to the MAPPS staff via email, thumb drive, or cloud one week before the conference, so that all presentations can be loaded onto a single computer for effective and efficient projection to the audience.
Each slide should be readable from the back of the meeting room. Slides consisting of extensive text should be avoided to the maximum extent possible. In most cases, any single slide should contain 15 or fewer words. Instead, speakers are encouraged to use the "notes" feature in PowerPoint to provide details that are verbally communicated. When the presentations are posted online for future reference, these notes will provide viewers informative content.
Speakers shall notify the MAPPS staff of any audio-visual equipment needed for the presentation. MAPPS will endeavor to accommodate reasonable requests for equipment.
Speakers must notify the MAPPS staff at least two weeks in advance for the need of internet use for presentations. MAPPS will endeavor to accommodate reasonable requests for internet access.
Speakers should avoid the use of copyrighted materials in presentations, unless prior permission is granted by MAPPS staff or the copyright is assigned to or authorized for use by MAPPS.
Any handouts, brochures or other printed material shall be provided to the MAPPS staff in advance. MAPPS reserves the right to deny the distribution of any material it deems inappropriate. A digital copy of all handouts should also be provided in advance.
All presentations shall be in compliance with all applicable laws, including but not limited to anti-trust laws, shall be in good taste and not include any offensive or inappropriate content.
MAPPS reserves the right to record (via audio and or visual means) any presentation, as well as rebroadcast or disseminate the recording. MAPPS may also request speakers to agree to be recorded before or after their presentation to provide a synopsis of the presentation.
If requested, speakers will provide the MAPPS staff with a digital and/or analog portrait photograph, a brief biographical sketch, and an abstract/synopsis of their presentation.
Any news releases, promotional materials or other publicity activities regarding the speaker’s presentation to MAPPS that may be issued by a speaker or his/her firm or organization shall be coordinated with the MAPPS staff.
Speakers shall agree to participate in any pre-conference teleconference call or other communication, coordination and organization effort by MAPPS or the session moderator as is reasonably possible.
Cancellation – The Speaker acknowledges that his/her session may have been the deciding factor for an attendee to register for this conference. Speaker agrees that only circumstance beyond his/her control will cause him/her to cancel his/her participation. In the event of the Speaker’s cancellation, the Speaker agrees to provide a substitute Speaker of equal knowledge, stature and expertise, subject to MAPPS approval, to present the same topic.